Owner OS for ABA therapy clinics
Alarms for ABA therapy clinics
“My auths, notes, and supervision hours live in different screens, and I find out something lapsed when the denial shows up.”
An ABA group runs on authorizations. Every client's care depends on an approved auth, signed session notes, the right BCBA supervision, and a credentialed staff member on the schedule, and every payor sets its own lead times and documentation rules that change without much notice. Most of what slips is not a big mistake: it is a reauth submitted a week late, a note left unsigned, or a new RBT scheduled before their payor enrollment cleared. This is the industry Buzzle knows best. Owner OS reads counts and dates from your practice management and payroll tools overnight, checks them against the payor rules our nightly agents track for nearly two hundred insurance payors in the public ABA Insight database, and keeps patient details out of the AI.
Eight alarms we build for ABA therapy clinics
- Authorizations expiring without a reauthFlag ABA authorizations nearing their end date with no reauth submitted inside that payor's lead time, so a client's care does not pause.
- Sessions scheduled past the authorizationFind ABA sessions booked after an auth end date or past the units approved for a service code, before care is disrupted or claims deny.
- Unsigned notes and sessions not billedCount ABA sessions with unsigned notes or no claim, by staff member and payor deadline, before timely filing limits close. Note content is never read.
- Denial patterns by payor and reasonGroup ABA denials by payor, service code, and reason every night, and match new patterns to payor rule changes before a month of claims repeats them.
- BCBA supervision below payor requirementsTrack BCBA case supervision against each payor's rule and RBT supervision against the BACB monthly minimum, while there is still time to catch up.
- Cancellation spikes by client or staffSpot ABA cancellation spikes by client, staff member, or clinic against their own history, so care slipping or a staff problem gets noticed early.
- RBT and BCBA credential expirationsTrack RBT and BCBA certifications, licenses, and payor enrollment so no one is scheduled on a client after a credential lapses or before it clears.
- Intake-to-start delaysSee which ABA intake step is holding up new families, from benefits check to assessment, treatment auth, and staffing, before they go elsewhere.
Reads from the tools you already use
- CentralReach
- Rethink Behavioral Health
- AlohaABA
- Motivity
- QuickBooks Online
- Gusto
- ADP
- Availity
- HubSpot
- Google Sheets
Read-only by default. A guardrail layer controls exactly which data the AI can see, and anything that sends, spends, or deletes needs your approval.