For Independent optometry and eyecare practices with an optical shop
Find frames that have sat on the board too long
Frames come in on vendor rep visits and stay on the board for years. Cash is tied up in styles that do not sell, and the board space that could hold better sellers is taken.
What it can cost you
Example: 300 frames over a year on the board x $45 average cost = $13,500 tied up.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Calculates days on the board for every frame on hand.
- Lists frames with no sale in a long stretch, by brand and vendor.
- Shows sell-through by brand and price point.
- Flags frames still eligible for a vendor return or exchange.
- Compares new frame orders to units sold each month.
Where it reads from
- RevolutionEHR
- Crystal PM
- Compulink
- OfficeMate
- QuickBooks Online
What happens when it fires
The optical manager picks what to return, mark down, or move. The system drafts return lists by vendor.
Autonomy level: Draft for approval. The system prepares the message or task, and you approve it before anything goes out.
What we guarantee
Frame age and slow mover lists are refreshed in every monthly brief. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
Our frame counts are off from the board. Does that matter?
It flags frames that the system shows on hand but have not moved, which is often where count errors hide. A quick board check fixes both.
Will it order frames?
No. It shows what sells and what does not. Buying stays with your team.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for independent optometry practices
Seven more things worth watching.
- Optical capture dropsTrack optometry capture rate by doctor, day, and location, and see when exam patients leave without an eyewear or contact lens order.
- Recall gapsSpot optometry patients past their recall date with no appointment, by doctor and location, and get a call list your front desk can work.
- Lab remakes and late jobsTrack optical jobs past their promised date and remakes by lab, optician, and reason, so you fix the pattern and call patients before they call you.
- Vision plan claims unpaidFlag VSP, EyeMed, and other vision plan claims that are unpaid, rejected, or paid short, by plan and age, so your billing person can work them.
- Contact lens orders missedFind optometry contact lens patients with a fitted lens and no supply order, and track lens orders lost to online sellers, by doctor and week.
- Exam no-showsTrack optometry no-shows and same-day cancels by doctor, day, and appointment type, and find repeat patients before their next booking.
- Lens and frame cost increasesCompare lab and frame vendor invoice costs to your optical retail prices and flag lenses and frames where your margin has quietly shrunk.
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