For Residential heating and cooling companies running a handful to a couple dozen trucks
See HVAC capacity gaps before the heat wave hits
When the first real heat wave or cold snap hits, calls jump overnight. If the board is already full of tune-ups and nobody planned overtime or on-call coverage, emergency calls go to competitors. The tune-ups that should have happened in the shoulder season pile up on the worst days.
What it can cost you
Example: 12 no-cool calls turned away in a heat wave x $650 average repair = $7,800 lost in a week.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Reads the local forecast and flags extreme heat or cold in the coming days.
- Compares booked hours to available tech hours for those days.
- Lists member tune-ups still unscheduled that could move earlier, before the peak.
- Flags days with no on-call coverage or too few techs on shift.
- Flags rising missed and abandoned calls as the weather turns.
Where it reads from
- ServiceTitan
- Housecall Pro
- FieldEdge
- CallRail
Watches the local weather forecast for heat and cold extremes in your service area.
What happens when it fires
You decide on overtime and which tune-ups to move. The system drafts the reschedule texts to members and a staffing note for dispatch.
Autonomy level: Suggest only. The brief tells you what changed and what to do. Nothing happens without you.
What we guarantee
Forecast extremes are flagged with a capacity check several days ahead, every time. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
Can it reschedule appointments for us?
It drafts the reschedule list and the customer messages. Dispatch approves before anything moves.
Does this help in the slow season too?
Yes. The same check runs the other way: when the board is light, it lists members due for a tune-up and open estimates worth a call, so techs stay busy.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for residential HVAC contractors
Seven more things worth watching.
- Completed jobs not invoicedFind HVAC jobs marked complete with no invoice, or invoiced below what the tech sold. A morning list of exactly which jobs to bill today.
- Replacement estimates going coldFlag system replacement estimates that were presented but not sold, with no follow-up logged. Know which homeowners to call back today.
- Maintenance agreements lapsingSee which service agreements expire soon with no renewal, a failed autopay card, or unscheduled tune-ups, before members drift away.
- Callbacks creeping upTrack repeat visits for the same issue by technician and job type, and see what callbacks cost before they eat your margin and reviews.
- Equipment price increases on open quotesCompare distributor cost changes against your pricebook and open estimates, so you never sell a system at last quarter's cost.
- Install jobs over budgetCompare install labor hours, materials, and return trips against what was sold, and see which jobs lost money and why.
- Calls that never got bookedMatch missed and unbooked calls against your schedule, so every caller who wanted service gets a call back the same day.
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