For Sprinkler, fire alarm, and extinguisher inspection and service contractors
Chase overdue fire protection invoices before they age out
Commercial customers pay on terms, often through a billing portal or a central office. Invoices get rejected for a missing PO, sit in someone's approval queue, or just age. Meanwhile your techs keep showing up for the next inspection.
What it can cost you
Example: $48,000 in invoices past 60 days, collected 3 weeks sooner = $48,000 back in the bank 3 weeks earlier.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Lists invoices past terms by customer and by age.
- Flags invoices rejected or held in customer billing portals for a missing PO or detail.
- Flags past-due customers with inspections or repairs scheduled this week.
- Flags invoices sent without the inspection report the customer requires.
- Tracks days to pay by customer.
Where it reads from
- QuickBooks Online
- ServiceTrade
- BuildOps
What happens when it fires
Your office sends the follow-ups and decides on any service holds. The system drafts reminders and PO requests with the invoice and report attached.
Autonomy level: Draft for approval. The system prepares the message or task, and you approve it before anything goes out.
What we guarantee
Every invoice is checked against its terms daily, with a follow-up drafted once it passes due. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
Can it log into customer billing portals?
Usually not directly. It tracks what your office records about portal status and flags invoices that have sat too long.
Will it put customers on hold?
No. It shows which past-due customers are on this week's schedule so you can decide.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for fire protection and life safety
Seven more things worth watching.
- Inspections coming due, not scheduledFlag sprinkler, alarm, and extinguisher inspections coming due with no visit scheduled, so no customer slips past a due date.
- Deficiencies not turned into quotesFlag deficiencies found on sprinkler, alarm, and extinguisher inspections that never became a repair quote, ranked by severity and value.
- Repair quotes not followed upFlag deficiency repair quotes sent but not approved, with no follow-up logged, ranked by severity and dollar value.
- Inspection agreements up for renewalFlag recurring inspection agreements expiring soon with no renewal, price update, or signed contract on file.
- Completed inspections not invoicedFlag inspections and repairs marked complete with no invoice, or invoiced for less than the agreement or work order.
- Inspection capacity crunchCompare inspection hours due each month against inspector hours and qualifications, so busy months do not turn into missed due dates.
- Sold repairs not scheduledFlag approved repair quotes with no work order, no parts ordered, or no visit scheduled, so sold work turns into billed work.
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