For Route-based weekly pool cleaning and repair companies
Bill the pool chemicals and repairs that went out the door
Some customers pay extra for chemicals beyond the base, or for a filter clean or a green-to-clean. The tech does it, logs it or not, and the monthly invoice goes out without it. Parts pulled from the truck for small repairs disappear the same way.
What it can cost you
Example: $25 in unbilled extras on 60 visits a month = $1,500 a month.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Compares chemicals logged above each plan's included amount to what was billed.
- Flags filter cleans, salt, and other extras logged but not invoiced.
- Flags repair work orders marked complete with no invoice.
- Compares parts pulled from truck stock to parts billed.
- Checks that invoices created in the route app synced to QuickBooks.
Where it reads from
- Skimmer
- Pool Office Manager
- Jobber
- QuickBooks Online
What happens when it fires
You review and approve before billing runs. The system adds the drafted lines to each invoice for your check.
Autonomy level: Draft for approval. The system prepares the message or task, and you approve it before anything goes out.
What we guarantee
Every visit's extras are checked against billing before your monthly invoices go out. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
Our plans include chemicals. Is this still useful?
Yes, for the extras outside the plan, like filter cleans, acid washes, and repairs. It also shows which all-in accounts use the most, which helps at repricing time.
Will customers see surprise charges?
Only charges you approve. Many owners set it to flag extras and decide account by account.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for pool service and maintenance
Seven more things worth watching.
- Chemical usage spikes by poolCompare chemicals dosed at each pool to its size and history, and flag the pools, techs, and weeks where usage jumps.
- Pools that cost more than they payCombine price, chemicals, time on site, and drive time for every account, and flag the pools whose margin has gone negative.
- Route drive time creepTrack drive time versus time at the pool for every tech, and flag the stops that pull a route out of shape.
- Repair recommendations left unquotedFlag tech notes about leaking pumps, worn filters, and failing heaters that never became a quote or a follow-up with the owner.
- Chemical price increases not passed onWatch supplier invoices for chlorine and acid price changes, and see what each increase costs you across your flat-rate accounts.
- Green pool callbacksFlag return trips for green, cloudy, or off-balance pools between visits, and see which techs and pools keep needing them.
- Accounts at risk of cancellingFlag accounts with missed stops, callbacks, late payments, or price changes, so you can save them before they cancel.
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