Owner OS for equipment and tool rental yards
Alarms for equipment and tool rental yards
“I have units sitting idle on the yard, others out on rent we stopped billing, and I only find out when I go looking.”
A rental yard earns money only when a unit is out on rent at a fair rate and gets billed for every day. Profit hides in the details: units sitting idle, rates discounted at the counter, fuel and damage not charged on return, contracts that roll past their dates. Your rental software holds every contract and unit, but it rarely tells you which of those details went wrong this week.
Eight alarms we build for equipment and tool rental yards
- Idle fleet tying up capitalTrack idle days and idle capital per unit and class, and spot units sitting at one branch while another turns away the same class.
- Turning away rentals for lack of unitsTrack quotes and reservations lost because a class was out or down for repair, so you know where to redeploy, repair faster, or buy.
- Unbilled rental daysCatch contracts past their return date with no cycle invoice, off-rent calls with no pickup, and returns left open, so every day on rent is billed.
- Rental rates slipping below bookCompare realized rates to book rates on every contract by class, customer, and counter rep, so discounting stays a choice and not a habit.
- Damage, fuel, and cleaning not chargedCompare return inspections and work orders to final invoices, so fuel, damage, cleaning, and missing parts get charged instead of written off.
- Units costing more to fix than they earnTrack lifetime revenue, repair cost, and downtime per unit, so the money-pit machines get sold before they drain another season of profit.
- Delivery charges not covering truckingCompare delivery and pickup charges to driver time, fuel, and truck cost per job, so you stop giving away the trucking on long and slow runs.
- Contractor accounts sliding past termsWatch AR aging by customer, flag accounts renting more while paying slower, and track the notice dates you set, so slow payers do not grow.
Reads from the tools you already use
- Point of Rental
- Wynne Systems
- InTempo
- Texada
- Quipli
- Alert EasyPro
- QuickBooks Online
- Google Sheets
Read-only by default. A guardrail layer controls exactly which data the AI can see, and anything that sends, spends, or deletes needs your approval.