For Independent construction, general, and party rental yards, single location or a few branches
Count the rentals you turn away because nothing was available
A contractor calls for a mini excavator, you have none ready, and they rent from the yard down the road. The counter does not record it, so the lost demand never shows up anywhere. Meanwhile two of that class sit in the shop waiting on parts.
What it can cost you
Example: 9 lost mini excavator rentals a month at $1,100 each = $9,900 a month in demand that went to a competitor.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Counts quotes and reservations marked lost or cancelled because no unit was available, by class and branch.
- Compares lost demand to units of that class currently down for repair.
- Lists units due back soon that could have covered the request.
- Flags classes where lost demand keeps showing up week after week.
- Compares lost demand by class to idle units of a substitute class.
Where it reads from
- Point of Rental, Wynne Systems, InTempo, Texada, Quipli, or Alert EasyPro
What happens when it fires
You decide to rush repairs, re-rent from a partner, or buy. The system drafts a parts follow-up to your dealer and flags the class for your next fleet buy review.
Autonomy level: Suggest only. The brief tells you what changed and what to do. Nothing happens without you.
What we guarantee
Every lost quote or reservation tagged by class and branch and reported in the next morning's brief. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
Our counter staff do not log lost rentals. Does this still work?
It works best with a simple lost reason on quotes. Until then it reads cancelled reservations and quotes that never converted, and helps you set up a one-click lost reason.
Will it tell us what to buy?
It shows where demand outruns your fleet and how often. The buy decision stays with you.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for equipment and tool rental yards
Seven more things worth watching.
- Idle fleet tying up capitalTrack idle days and idle capital per unit and class, and spot units sitting at one branch while another turns away the same class.
- Unbilled rental daysCatch contracts past their return date with no cycle invoice, off-rent calls with no pickup, and returns left open, so every day on rent is billed.
- Rental rates slipping below bookCompare realized rates to book rates on every contract by class, customer, and counter rep, so discounting stays a choice and not a habit.
- Damage, fuel, and cleaning not chargedCompare return inspections and work orders to final invoices, so fuel, damage, cleaning, and missing parts get charged instead of written off.
- Units costing more to fix than they earnTrack lifetime revenue, repair cost, and downtime per unit, so the money-pit machines get sold before they drain another season of profit.
- Delivery charges not covering truckingCompare delivery and pickup charges to driver time, fuel, and truck cost per job, so you stop giving away the trucking on long and slow runs.
- Contractor accounts sliding past termsWatch AR aging by customer, flag accounts renting more while paying slower, and track the notice dates you set, so slow payers do not grow.
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