For Recurring mowing, lawn treatment, and landscape maintenance companies
Catch failed autopay cards on recurring lawn accounts
Cards expire, get replaced, or hit a limit, and the payment fails quietly. The crew keeps mowing because nobody told them. By the time the office notices, the customer owes for weeks of service and is harder to collect from.
What it can cost you
Example: 12 failed cards a month x $180 average balance = $2,160 a month at risk.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Lists declined or failed autopay charges since the last brief.
- Flags cards on file that expire before the next charge.
- Flags accounts with unpaid invoices that are on this week's schedule.
- Flags customers who got a card update link and have not used it.
- Totals AR by age and by account type.
Where it reads from
- Jobber
- Service Autopilot
- Real Green
- QuickBooks Online
What happens when it fires
The office decides whether to hold service on any account. The system sends card update requests on its own once you approve the message.
Autonomy level: Run with a log. The system handles it on its own within limits you set, and records every action for you to check.
What we guarantee
Every failed payment triggers a card update request the same day. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
Will it stop service for unpaid accounts?
No. It tells you which unpaid accounts are on the schedule. Holding service is your decision.
Our software already emails failed payment notices. Why add this?
Those emails often go unread. This shows which failures are still unresolved and which of those customers your crews are about to service.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for lawn care and landscape maintenance
Seven more things worth watching.
- Drive time creeping into routesCompare drive time to service time by crew and route each week, and flag the stops and route changes eating your day.
- Skipped visits not made upFlag rain days, skips, and missed stops that were never rescheduled, before customers on flat monthly plans notice and call.
- Extra work done but not billedFlag crew notes, photos, and time on site that show extra work, like bed cleanup or shrub trimming, with no charge on the invoice.
- Recurring accounts at riskFlag accounts with complaints, skips, late payments, or no renewal, so you can save them before they cancel mid season.
- Install jobs over budgeted hoursCompare crew hours and materials on install and enhancement jobs to the estimate while the job is still open.
- Crew overtime and labor driftTrack paid hours, overtime, and revenue per man-hour by crew each week, and see which crews are drifting before payroll lands.
- Treatment rounds falling behindTrack fertilizer and weed control rounds against each round's window, and flag accounts falling behind before the window closes.
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