For Recurring mowing, lawn treatment, and landscape maintenance companies
Watch crew overtime and labor cost against what each crew brings in
In peak season everyone works long days and overtime starts to feel normal. But when a crew's paid hours rise and its revenue does not, margin slips. You only see it when payroll hits and the bank balance does not match the busy month.
What it can cost you
Example: 10 overtime hours a week per crew x 4 crews x $30 overtime rate x 4 weeks = $4,800 a month.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Tracks revenue per man-hour by crew each week against its own history.
- Flags crews heading into overtime before the week ends.
- Compares paid hours to on-site hours, and flags large gaps.
- Flags crews whose labor cost is a growing share of the revenue they produce.
- Flags days where crews clocked in long before the first stop.
Where it reads from
- Jobber
- Service Autopilot
- QuickBooks Time
- QuickBooks Online
What happens when it fires
You or the crew manager rebalance work before the week ends. The system suggests which stops could move to a crew with room.
Autonomy level: Suggest only. The brief tells you what changed and what to do. Nothing happens without you.
What we guarantee
Every crew's hours are checked daily against its week, with overtime flagged before it happens. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
Is revenue per man-hour the right number to watch?
It is one of the most common in lawn care, and it makes crews easy to compare. The system also shows labor cost against revenue, since that is closer to profit.
Does it handle seasonal staff?
Yes. It tracks each crew as it is staffed that week, so adding or losing seasonal workers shows up in the numbers right away.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for lawn care and landscape maintenance
Seven more things worth watching.
- Drive time creeping into routesCompare drive time to service time by crew and route each week, and flag the stops and route changes eating your day.
- Skipped visits not made upFlag rain days, skips, and missed stops that were never rescheduled, before customers on flat monthly plans notice and call.
- Extra work done but not billedFlag crew notes, photos, and time on site that show extra work, like bed cleanup or shrub trimming, with no charge on the invoice.
- Recurring accounts at riskFlag accounts with complaints, skips, late payments, or no renewal, so you can save them before they cancel mid season.
- Install jobs over budgeted hoursCompare crew hours and materials on install and enhancement jobs to the estimate while the job is still open.
- Autopay cards failingFlag declined and expiring cards on file, and invoices aging on terms, so you are not servicing lawns that are not paying.
- Treatment rounds falling behindTrack fertilizer and weed control rounds against each round's window, and flag accounts falling behind before the window closes.
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