For Recurring mowing, lawn treatment, and landscape maintenance companies
Catch landscape install jobs running over budgeted hours
A planting or hardscape job gets quoted at a set number of hours. The crew hits rock, waits on a delivery, or the scope grows, and nobody checks hours against the budget until it is done. That is when you learn you did the job for nothing.
What it can cost you
Example: 12 extra hours on 5 install jobs a month x $45 loaded crew cost = $2,700 a month.An illustration, not a promise. Your Opportunity Scan puts a real number on it.
What the system checks overnight
- Compares crew hours on each open job to the hours in the estimate.
- Flags jobs that already used most of their hours with work still left.
- Compares materials bought to materials in the estimate.
- Flags scope changes in notes or photos with no change order.
- Tracks estimate accuracy by job type, like planting, hardscape, and cleanups.
Where it reads from
- Jobber
- Service Autopilot
- QuickBooks Time
- QuickBooks Online
What happens when it fires
You decide whether to send a change order or adjust your next quote. The system drafts the change order when it finds added scope.
Autonomy level: Suggest only. The brief tells you what changed and what to do. Nothing happens without you.
What we guarantee
Every open install job gets a budget versus actual hours check each night. We agree on the metric before the Sprint starts and measure it over the first 20 business days after go-live. If we miss it, you get half your Sprint fee back. Dollar savings are tracked in your monthly saves log, reported rather than promised.
Questions
We bid by feel. Can this help us price better?
Yes. After a season of jobs it shows how your estimates for each job type compared to real hours, so your next bids rest on your own history.
Does it track materials too?
Yes, when supplier bills or receipts carry the job name. It flags the ones it cannot match so you can fix the habit.
Do I need new software for this?
No. The system reads from the tools you already use, with read-only access by default. A guardrail layer controls exactly which data the AI can see.
What does it cost?
A 3-week Sprint is $6,000 fixed and includes the morning brief plus one automation tied to an agreed metric. Ongoing support is $1,500 a month, or $500 a month to keep it running without new automations. If the agreed metric is missed over the first 20 business days after go-live, half the Sprint fee is refunded.
How is this different from a dashboard app or a free AI kit?
A dashboard app shows numbers when you go look. A free AI kit gives you the parts, and you do the setup, the upkeep, and the checking. Here the alarms are built for your kind of business, they watch outside data like market rates and rule changes alongside yours, and on Run or Keep-Running, the person who built them keeps them working and logs what they caught.
More alarms for lawn care and landscape maintenance
Seven more things worth watching.
- Drive time creeping into routesCompare drive time to service time by crew and route each week, and flag the stops and route changes eating your day.
- Skipped visits not made upFlag rain days, skips, and missed stops that were never rescheduled, before customers on flat monthly plans notice and call.
- Extra work done but not billedFlag crew notes, photos, and time on site that show extra work, like bed cleanup or shrub trimming, with no charge on the invoice.
- Recurring accounts at riskFlag accounts with complaints, skips, late payments, or no renewal, so you can save them before they cancel mid season.
- Crew overtime and labor driftTrack paid hours, overtime, and revenue per man-hour by crew each week, and see which crews are drifting before payroll lands.
- Autopay cards failingFlag declined and expiring cards on file, and invoices aging on terms, so you are not servicing lawns that are not paying.
- Treatment rounds falling behindTrack fertilizer and weed control rounds against each round's window, and flag accounts falling behind before the window closes.
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